• Employment Type: Full Time Continuing role
• Remuneration: Level 7: from $110,073 + 17% superannuation + leave loading
• Location: Kensington, NSW

About UNSW
At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.  We aspire to be Australia’s global university, improving and transforming lives through excellence in research, outstanding education and a commitment to advancing a just society.

Why your role matters

The Executive Assistant plays a crucial role in Lifelong Learning (LLL), offering advanced administrative support to the Dean by overseeing calendars, meetings, and assisting with reports and documents. The role requires handling intricate inquiries, assessing and forecasting situations, prioritising tasks, and leading assigned projects or initiatives. The Executive Assistant is expected to uphold strict confidentiality at all times.

Responsibilities

• Proactively provide high level and seamless executive support and assistance, whilst exercising discretion, initiative and confidentiality at all times.
• Undertake complex and confidential diary, email and document management, including the monitoring and prioritising of emails, drafting official correspondence, and other tasks that facilitate effective management within Lifelong Learning. 
• Use superior interpersonal communication skills to initiate and maintain executive stakeholder relationships with members of the UNSW Leadership Team (ULT), Executive Assistants, the broader UNSW community and external stakeholders.
• Identify and resolve complex or sensitive issues as required, analyse requests and prioritise urgent matters.
• Facilitate and plan meetings, including compiling agendas and briefing documents, preparing minutes, and following up on allocated or outstanding meeting tasks. Provide executive support to organisational or strategic committees or panels on a regular basis.
• Manage the Dean’s travel arrangements, create details itineraries and anticipate potential disruptions.
• Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
• Drive, coordinate and execute the delivery of minor projects, initiatives and other ad hoc tasks as required to support the Dean, and other members of the Lifelong Learning team. 

Skills and Experience

• Relevant tertiary qualifications with subsequent relevant experience or equivalent competence gained through any other combination of education, training and experience. Prior experience with providing executive assistant services within a large and complex organisation would be considered favourably.
• Excellent written and verbal communication skills, with the demonstrated ability to develop high level correspondence, reports, and policy documents and to research and analyse data and integrate information from a variety of sources. A high level of attention to detail for deliverables produced.
• Strong organisational and negotiation skills with a demonstrated capacity to work on numerous tasks concurrently, establish priorities and meet deadlines while thinking strategically, drawing on information from multiple sources.
• Demonstrated ability to work under pressure with sensitive and confidential matters and ability to identify, analyse and solve administrative problems to provide accurate and appropriate outcomes.
• Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
• Demonstrated project management skills.
• Advanced level of computer literacy, working with a range of computer systems and applications, including Microsoft Office suite, [and desirable knowledge of enterprise systems].
• Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.

For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW

Benefits and Culture

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Career development opportunities.
• 17% Superannuation contributions and additional leave loading payments.
• Additional 3 days of leave over Christmas period.
• Discounts and entitlements (retail, education, fitness).

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

To Apply: If this is of interest to you, please submit your application online: CV, Cover Letter and responses to the Skills and Experience outlined in the position description.

Sponsorship is not available for this role, full Australian working rights are required on application.

Contact: Tai James - Talent Acquisition Consultant tai.james@unsw.edu.au

Please apply directly through the website, applications sent to the contact above will not be accepted.

Applications close: 11.55pm, Thursday 6 March 2025

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.