• Employment Type: Full Time Fixed Term 18-month position
• Remuneration: Competitive total Package
• Location: Kensington UNSW Campus (hybrid)

About UNSW

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

The Lead Management & Master Data Management (MDM) program will implement a best-in-class system (technology, data, processes and operating model) to manage individual prospects throughout their UNSW experience, from the moment of anonymous engagement up until enrolment into a program.

Why Your Role Matters

The PMO Lead will play a key role contributing to the seamless delivery of the program ensuring it is delivered on time, within budget and ensuring all governance and assurance processes are followed.

The role will oversee governance, planning, reporting, risk management, resource coordination, and financials ensuring that all program workstreams are aligned with the overall programme objectives.

This project-focused role will collaborate with senior leadership, project managers/scrum masters, and cross-functional teams to conduct planning and reviews of scope, resource, budget and timelines to drive efficiencies in delivery, identify opportunities to align and optimise delivery, and maintain high standards of programme governance; with key objective to complete the program on time and within budget.

The role will provide strong leadership and strategic guidance to the central Program Team, including operational and administrative support across the program workstreams, with adherence to the Enterprise-wide Portfolio Management Office (EPMO) governance framework.

The PMO Lead will report into the Program Director, Lead Management & MDM and has one direct report.

Main Responsibilities

• Establish and lead the PMO for the Lead Management & MDM program, ensuring effective management and alignment with objectives.
• Manage and coordinate multiple program teams, promoting cross-coordination and engagement
• Oversee project delivery, track milestones, and build reporting systems for monitoring metrics and driving change
• Monitor and track program budgets, ensuring costs remain within approved limits
• Throughout the duration of the program, review scope, resource, budget and timelines to drive efficiencies in delivery, identify opportunities to align and optimise delivery,
• Drive continuous improvement of project management policies, procedures, and methodologies
• Develop and maintain the master project schedule and ensure alignment between workstreams and milestones
• Implement governance frameworks, reporting structures, and manage risks and issues with mitigation strategies
• Allocate resources across the program, ensuring proper staffing and adherence to governance pathways
• Prepare leadership papers, management briefs, and maintain strong relationships with stakeholders
• Track delivery of business benefits and maintain project dashboards for real-time visibility into program progress

You can see the full scope of responsibilities on the Position Description (found on the job ad on the UNSW Careers Page).

Who You Are

We are looking for someone who feels aligned with UNSW’s vision and values, who has excellent organisational and time management skills and comes equipped with:

• Proven Project Management Office (PMO) lead experience, with an in-depth understanding of the program/project life cycles and leading the strategic development of project plans, resourcing, objectives and documentation.
• In depth experience in managing program budgets and finances, replanning and modelling, financial tracking and forecasting, and reporting, ensuring and adjusting alignment with the programme’s objectives.
• Demonstrated experience in working with complex programs, and an agile approach regarding replanning and remodelling of programs and program workstreams/projects.
• Deep knowledge of project governance, including risk management, change control, and resource management.
• Proven expertise in PMO leadership in large-scale technology transformations and/or complex digital transformation programmes.
• Proven experience in planning and replanning of programs, conducting analysis of scope, effort, resourcing and costs to identify efficiencies and opportunities to improve delivery.
• Proven ability to lead cross-functional teams and collaborate with stakeholders at all levels of the organization, driving accountability and ensuring alignment
• Extensive experience in identifying risks and issues, developing mitigation strategies, and ensuring they are tracked and addressed promptly
• Excellent communication skills, with the ability to create detailed reports, dashboards, and presentations for senior leadership
• Substantial experience in preparing reports, policies and briefings in a complex program with a high level of governance oversight and stakeholder engagement
• Extensive experience and demonstrated skill in consultation, influencing and negotiation skills and collaboration with diverse stakeholders
• Demonstrated analytical and problem-solving skills and proven capacity to exercise initiative, flexibility and to be proactive in development of robust solutions to problems.

Candidates will need to have full working rights – this role is not available for sponsorship

Benefits and Culture: People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.  Our benefits include: 

• Access to up to 17% Superannuation contributions and additional leave loading payments 
• Additional 3 days of leave over the end of the year period 

Recruitment process: Please submit your resume. You will also be asked an additional question in the application form, that will come up when you click “apply” (you can save your answer and come back to it later).

Applications close: Monday 28 April 2025 at 11:55PM

Get in touch for any question, support or adjustments: Tai James, at tai.james@unsw.edu.au  

Applications cannot be accepted if sent directly to the contact listed.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.