• Employment Type: Full Time Continuing role
• Remuneration: Level 6: from $103,866 + 17% superannuation + leave loading
• Location: Kensington, NSW

About UNSW

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.  We aspire to be Australia’s global university, improving and transforming lives through excellence in research, outstanding education and a commitment to advancing a just society.

Why your role matters

The Enterprise Data Office (EDO) is small but mighty, a newly formed team with ambition, focus and a healthy dose of good humour. We are building the future of how UNSW uses data to make smarter, faster and more informed decisions, and we are doing it our way with purpose, trust and a touch of fun.

As Executive Assistant to the Chief Data Officer, reporting to the Executive Officer, you will be part of a close, high performing trio that thrives on clarity, connection and collaboration. We move quickly, think strategically and keep each other sharp, balancing precision with personality.

You will work closely with the Executive Officer to keep the operational heartbeat of the EDO strong. You will anticipate needs, smooth challenges before they arise and turn ideas into action. You will be the calm in the chaos and the quiet influence behind the scenes, creating space for great work to happen.

This is not a role that simply keeps the diary moving. It is a true partnership. You will be trusted to strengthen processes, streamline systems and bring your own style of excellence to a growing and visible portfolio. If you are proactive, intuitive and enjoy being part of a team that delivers with both intelligence and heart, you will feel right at home here.

Responsibilities

• Provide proactive, high-level executive support to the Chief Data Officer, exercising discretion, initiative and confidentiality.
• Manage a complex calendar and inbox, anticipating needs and keeping priorities on track.
• Act as first point of contact for senior stakeholders; analyse requests, filter correspondence and manage sensitive matters with professionalism.
• Prepare and coordinate briefing packs, governance papers and presentations; ensure the CDO is prepared and actions are tracked.
• Partner with the Executive Officer on operations, governance and communications, including forward planning, action registers and follow-ups.
• Facilitate meetings and events — compile agendas, manage logistics, record minutes and ensure completion of actions.
• Maintain accurate records and clear documentation across SharePoint, Teams and internal systems.
• Draft and edit high-quality correspondence, briefing notes, reports and presentations.
• Build strong relationships across UNSW, maintaining professionalism, tact and discretion.
• Coordinate travel and financial processes, including expenses and invoice payments, in line with UNSW procedures.
• Identify and implement improvements that enhance workflow, communication and stakeholder experience. 

Skills and Experience

• Relevant tertiary qualification with subsequent experience, or equivalent competence gained through education and training.
• Demonstrated success supporting senior executives in complex environments; resilient under pressure with sound judgement and integrity.
• Exceptional time-management and organisational skills.
• Proven experience with complex diary and inbox management, and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Strong relationship-building ability; diplomatic, intuitive and confident.
• Experience coordinating meetings and events, including agenda development and minute-taking.
• Tech-savvy with Microsoft 365, Teams and SharePoint.
• Able to work independently and collaboratively as part of a high-performing team.

For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW

Benefits and Culture

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Career development opportunities.
• 17% Superannuation contributions and additional leave loading payments.
• Additional 3 days of leave over Christmas period.
• Discounts and entitlements (retail, education, fitness).

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

To Apply: If this is of interest to you, please submit your application online: CV, Cover Letter and responses to the Skills and Experience outlined in the position description.

Sponsorship is not available for this role, full Australian working rights are required on application.

Contact: Tai James - Talent Acquisition Consultant tai.james@unsw.edu.au

Please apply directly through the website, applications sent to the contact above will not be accepted.

Applications close: 11.55pm, Sunday 7 December 2025

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.